We are looking for a qualified IT Procurement Specialist to assist in the completion of the day-to-day operations for the IT Department including the procurement of IT hardware (including consumables), software, account administration, vendor management and invoice reconciliation.
The ideal candidate requires in depth analysis of procurement data gathered from various systems, recommend and drive changes, and pursue continuous improvement through IT Procurement. This position requires the highest level of technical knowledge, professionalism, and confidentiality and integrity.
Preferably female and will be based in Gensan.
What will you work on
Use of ticketing web application (JIRA)
Use of mobile phone and email for responding queries
You will build new relationships between the company and vendors, and ensures that these relationships are maintained to the satisfaction of all parties.
You will negotiate arrangements for the purchase of the goods, materials, and services the company requires within its budget limitations.
In meetings the vendors, you must research the market appropriately to ensure that the company is getting the best possible value based on the prices determined and set up a system delivery.
You must research the vendors to verify the credibility and ability to provide what is promised, as well as keep abreast of data resulting from the vendor relationship to make sure it is worth maintaining in its present form or at all.
Ensures that specifications for each item are met and purchased on time by following several Service Level Agreements that are defined during contract negotiation.
Ensure the best price is sourced out in the market, enable parameters to select the most qualified supplier.
Identify proper vendors to be accredited and drives the best way to buy process to end users.
Facilitate communication between vendors, departments and interdepartmental entities.
Analyze and order IT products and services.
Prepare purchase orders, send copies to suppliers and to departments originating requests.
Track the status of all orders.
Respond to customer and supplier inquiries about order status, changes, or cancellations.
Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Work with Shipping & Receiving.
Track shipments from order through receipt to confirm acceptance of the products within the appropriate systems.
Work directly with IT, Accounting, and other departments as necessary.
Seeking approvals for spend approval at various levels of the organization.
Add all documentation to Jira tickets before closing tickets.
Validate ordered products have been received into Inventory System or other systems.
Analyze daily purchase and report on frequently purchased items.
Perform strategic recommendations based on frequently purchased items.
Negotiate with vendors and bind the company on financial matters as part of the procurement process.
Maintain records and documentation in the contract management and vendor management systems.
Assist in maintaining various files.
Other duties as assigned.
Education: Bachelor’s Degree in Computer Science, Information Technology (or any related courses)
Experience: Minimum one (1) year’ administration, office, and clerical experience with degree.
Minimum three (3) years of relevant work experience (refer to Job Responsibilities) with familiarity in IT equipment.
Knowledge and skills required
Strong written and verbal communications skills
Attention to detail and strong analytical skills which are vital for correct analysis of procurement data and to make sure that the company honors its obligations.